KYC Client Portal
Templates
At NIBC Bank, we are committed to maintaining the highest standards of integrity and compliance.
As an AML‑regulated institution, we are required to conduct Client Due Diligence for all our clients in line with Anti‑Money Laundering regulations.
To support you in completing this process efficiently, we have prepared a set of templates and guidance materials. These resources will help you provide the required information and documentation quickly and accurately - ensuring a smooth and transparent onboarding experience.
Please download and save the appropriate template, fill in the required information, and upload it in the portal.
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To meet regulatory requirements and ensure full transparency, NIBC Bank is obligated to identify the Ultimate Beneficial Owner(s) (UBO) of each client. As part of this process, we kindly request a UBO declaration confirming whether any natural person holds 25% or more economic ownership or control over the borrower.
The UBO declaration must be issued by an independent third party, such as an external lawyer, notary, accountant, or another AML‑regulated professional (EU or equivalent). Please ensure the declaration is not older than six months at the time of submission.
Please use one of the following templates:
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To comply with regulatory requirements, NIBC Bank follows the Policy on Integrity in Commercial Real Estate Operations, issued by the Dutch Central Bank (De Nederlandsche Bank N.V. – DNB).
As a DNB‑regulated financial institution, we are required to assess the integrity, conduct and governance of our commercial real estate clients as part of our enhanced customer due diligence obligations.
In this context, we kindly ask you to complete the Real Estate Code of Conduct and Integrity Questionnaire and provide all requested information. Please ensure the form is fully completed, duly signed, and returned to us via the portal, together with any relevant explanations or supporting details.
Please note that, depending on your responses, additional follow‑up questions may be required.
The questionnaire is also available in Dutch on our Dutch website page (it is possible to switch languages at the top of this page). Only one completed form is needed. For groups of entities, additional applicable entities can be listed within the same form.
Please use the following template:
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To comply with international tax transparency regulations, financial institutions such as NIBC Bank are required to collect and report information regarding the tax residency of their clients. This obligation follows the FATCA (Foreign Account Tax Compliance Act) and CRS (Common Reporting Standard) frameworks, which aim to prevent global tax evasion.
As part of this process, we kindly request that you complete the relevant FATCA/CRS self‑certification form. These forms enable us to record your tax residency status accurately and report where required. For each entity, only one version of the form needs to be submitted.
You may choose the format and language that best suits your preference. All forms are available in Dutch and English, in both hardcopy and digital versions.
Please use one of the following templates:
Questions?
We understand that not all requested documents may be immediately available within your organisation. If you have any questions or remarks, please contact your NIBC Relationship Manager or your designated KYC Analyst via kyc@nibc.com.